Set up a Google Workspace connector

ConductorOne provides identity governance and just-in-time provisioning for Google Workspace. Integrate your Google Workspace instance with ConductorOne to run user access reviews (UARs) and enable just-in-time access requests.

This is an updated and improved version of the Google Workspace integration! If you’re setting up a Google Workspace connector with ConductorOne for the first time, you’re in the right place.

Capabilities

Resource	Sync	Provision
Accounts
Groups
Roles

The Google Workspace connector supports automatic account provisioning and deprovisioning.

Gather Google Workspace credentials

Configuring the connector requires you to pass in credentials generated in Google Workspace. Gather these credentials before you move on.

A user with the Super Admin role in Google Workspace must perform this task.

Create a new project

1. As a Google Workspace Super Admin, sign in to https://console.cloud.google.com.

2. In the toolbar, click the project select dropdown, and click NEW PROJECT.

   

   
3. Create a new project for your organization:

   • Project Name: Choose a names, such as “ConductorOne Integration”
   • Organization/Location: Choose the appropriate Organization/Location

   
4. After the project is created, make sure the correct project is selected in the dropdown at the top.

   

Enable the API

1. In the navigation menu, navigate to > APIs & Services > Library.

   
2. Search for and select the Admin SDK API.

   
3. Click Enable.

   

Create a service account

1. In the navigation menu, navigate to > APIs & Services > Credentials.

   
2. Select CREATE CREDENTIALS > Service Account.

   
3. Under Service account details, fill in the following:

   • Service account name: ConductorOne Integration
   • Service account description: for example, “Service account for ConductorOne Google Workspace Integration”
   • Click CREATE AND CONTINUE

   
4. Under Grant this service account access to a project, grant the Editor role.

   
5. Leave Grant users access to this service account blank.

6. Click DONE.

   

Get credentials

1. Navigate back to APIs & Services > Credentials and select the service account you just created.

   

   
2. Click the service account’s email address. Locate and save the Unique ID.

   
3. On the Service Account Details Page, click KEYS.

   
4. Click ADD KEY > Create new key.

   
5. Choose JSON and click CREATE.

   

   
6. Keep the downloaded file somewhere safe.

Add the service account to Google Workspace

1. Go to https://admin.google.com as a SUPER ADMIN.

2. In the navigation menu, select Security > Access and data control > API Controls.

3. Click MANAGE DOMAIN WIDE DELEGATION.

   
4. Click Add new and fill out the form:

   • Client ID: The service account’s unique ID

   • OAuth Scopes: Copy and paste in the relevant scopes

     Use the following scopes to give ConductorOne READ access (for syncing access data):

     https://www.googleapis.com/auth/admin.directory.domain.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.group.member.readonly, https://www.googleapis.com/auth/admin.directory.rolemanagement.readonly, https://www.googleapis.com/auth/admin.directory.user.readonly, https://www.googleapis.com/auth/admin.reports.audit.readonly
     

     Here’s an explanation of each scope’s purpose:

     • Scope: https://www.googleapis.com/auth/admin.directory.domain.readonly
       Purpose: To identify the primary domain of the Google Workspace account.

     • Scope: https://www.googleapis.com/auth/admin.directory.group.readonly
       Purpose: To read and sync Google Groups.

     • Scope: https://www.googleapis.com/auth/admin.directory.group.member.readonly
       Purpose: To read and sync the members of each group.

     • Scope: https://www.googleapis.com/auth/admin.directory.rolemanagement.readonly
       Purpose: To read and sync roles and their assignments.

     • Scope: https://www.googleapis.com/auth/admin.directory.user.readonly
       Purpose: To read and sync users.

     • Scope: https://www.googleapis.com/auth/admin.reports.audit.readonly
       Purpose: To sync usage events and admin events (used in conjunction with incremental sync).

     Use the following scopes to give ConductorOne READ/WRITE access (for syncing access data and provisioning access):

     https://www.googleapis.com/auth/admin.directory.domain.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.group.member, https://www.googleapis.com/auth/admin.directory.rolemanagement, https://www.googleapis.com/auth/admin.directory.user, https://www.googleapis.com/auth/admin.reports.audit.readonly, https://www.googleapis.com/auth/admin.datatransfer
     

     Here’s an explanation of each scope’s purpose:

     • Scope: https://www.googleapis.com/auth/admin.directory.domain.readonly
       Purpose: To identify the primary domain of the Google Workspace account.

     • Scope: https://www.googleapis.com/auth/admin.directory.group.readonly
       Purpose: To read and sync Google Groups.

     • Scope: https://www.googleapis.com/auth/admin.directory.group.member
       Purpose: (Write) To manage group memberships (add or remove users from groups).

     • Scope: https://www.googleapis.com/auth/admin.directory.rolemanagement
       Purpose: (Write) To manage role assignments (grant or revoke roles).

     • Scope: https://www.googleapis.com/auth/admin.directory.user
       Purpose: (Write) To provision/deprovision accounts.

     • Scope: https://www.googleapis.com/auth/admin.reports.audit.readonly
       Purpose: To sync usage events and admin events (used in conjunction with continuous sync).

     • Scope: https://www.googleapis.com/auth/admin.datatransfer
       Purpose: (Write) To transfer user data between Google accounts.

5. Click AUTHORIZE.

   
6. In the navigation menu, select Account > Account Settings.

7. Copy the Customer ID from this page.

   

Locate your primary domain

1. In the navigation panel on the left, click Account > Domains.

2. Click Manage Domains. Locate and copy the domain labeled as the Primary Domain in the Type column.

   

That’s it! Next, move on to the connector configuration instructions.

Configure the Google Workspace connector

This task requires either the Connector Administrator or Super Administrator role in ConductorOne.

Cloud-hosted

Follow these instructions to use a built-in, no-code connector hosted by ConductorOne.

1. In ConductorOne, navigate to Admin > Connectors and click Add connector.

2. Search for Google Workspace v2 and click Add.

3. Choose how to set up the new Google Workspace connector:

   • Add the connector to a currently unmanaged app (select from the list of apps that were discovered in your identity, SSO, or federation provider that aren’t yet managed with ConductorOne)

   • Add the connector to a managed app (select from the list of existing managed apps)

   • Create a new managed app

4. Set the owner for this connector. You can manage the connector yourself, or choose someone else from the list of ConductorOne users. Setting multiple owners is allowed.

5. Click Next.

   • If you are the connector owner, go on to the next step.

   • If someone else is the connector owner, you can stop here. ConductorOne will notify the connector owner by email that their help is needed to complete the setup process.

6. Find the Settings area of the page and click Edit.

7. In the Customer ID field, enter the Google Workspace customer ID.

8. Optional. If you want to limit which domains ConductorOne syncs, in the Domain field, enter the primary domain from Step 6. If you leave this field blank, ConductorOne will sync all available domains.

9. In the Administrator email field, enter the email address associated with your domain or a super admin.

10. In the Credentials (JSON) area, click Choose file and upload the file.

11. Click Save.

12. The connector’s label changes to Syncing, followed by Connected. You can view the logs to ensure that information is syncing.

That’s it! Your Google Workspace connector is now pulling access data into ConductorOne.

Self-hosted

Follow these instructions to use the Google Workspace connector, hosted and run in your own environment.

When running in service mode on Kubernetes, a self-hosted connector maintains an ongoing connection with ConductorOne, automatically syncing and uploading data at regular intervals. This data is immediately available in the ConductorOne UI for access reviews and access requests.

Step 1: Set up a new Google Workspace connector

1. In ConductorOne, navigate to Connectors > Add connector

2. Search for Baton and click Add

3. Choose whether to add to an existing application or create new

4. Set the connector owner(s)

5. Click Create and add details

6. In the Settings area, click Edit

7. Click Rotate to generate a new Client ID and Secret

   Save these credentials securely - you’ll need them for the Kubernetes configuration

Step 2: Create Kubernetes configuration files

Create two Kubernetes manifest files for your Google Workspace connector deployment:

Secrets configuration

# baton-google-workspace-secrets.yaml
apiVersion: v1
kind: Secret
metadata:
  name: baton-google-workspace-secrets
type: Opaque
data:
  # ConductorOne credentials
  BATON_CLIENT_ID: <base64 encoded ConductorOne client ID>
  BATON_CLIENT_SECRET: <base64 encoded ConductorOne client secret>
  
  # Google Workspace specific credentials
  BATON_CUSTOMER_ID: <base64 encoded customer ID>
  BATON_DOMAIN: <base64 encoded domain>
  BATON_ADMINISTRATOR_EMAIL: <base64 encoded administrator email>
  BATON_CREDENTIALS_JSON: <base64 encoded credentials JSON>

  # Optional: include if you want ConductorOne to provision access using this connector
  BATON_PROVISIONING: true

Base64 Encoding: Use echo -n "your-value" | base64 to encode your secrets,

See the connector’s README or run --help to see all available configuration flags and environment variables.

Deployment configuration

# baton-google-workspace.yaml
apiVersion: apps/v1
kind: Deployment
metadata:
  name: baton-google-workspace
  labels:
    app: baton-google-workspace
spec:
  selector:
    matchLabels:
      app: baton-google-workspace
  template:
    metadata:
      labels:
        app: baton-google-workspace
        baton: true
        baton-app: google-workspace
    spec:
      containers:
      - name: baton-google-workspace
        image: ghcr.io/conductorone/baton-google-workspace:latest
        imagePullPolicy: IfNotPresent
        env:
        - name: BATON_HOST_ID
          value: baton-google-workspace
        envFrom:
        - secretRef:
            name: baton-google-workspace-secrets

Step 3: Deploy the connector

1. Create a namespace in which to run ConductorOne connectors (if desired), then apply the secret config and deployment config files.

2. Check that the connector data uploaded correctly. In ConductorOne, click Applications. On the Managed apps tab, locate and click the name of the application you added the Google Workspace connector to. Google Workspace data should be found on the Entitlements and Accounts tabs.

That’s it! Your Google Workspace connector is now pulling access data into ConductorOne.

What’s next?

If Google Workspace is your company’s identity provider (meaning that it is used to SSO into other software), the integration sync will automatically create applications in ConductorOne for all of your SCIMed software. Before you move on, review the Create applications page for important information about how to set up integrations with the SCIMed apps.

Troubleshooting the Google Workspace integration

When adding permissions to my Google Workspace API Client permissions I get authorization errors

Example error:

error using connector deprovision [attempt #3]: error: delete resource failed: googleapi: Error 403: Request had insufficient authentication scopes. Details: [ { "@type": "type.googleapis.com/google.rpc.ErrorInfo", "domain": "googleapis.com", "metadata": { "method": "ccc.hosted.frontend.directory.v1.DirectoryUsers.Update", "service": "admin.googleapis.com" }, "reason": "ACCESS_TOKEN_SCOPE_INSUFFICIENT" } ] More details: Reason: insufficientPermissions, Message: Insufficient Permission

To resolve this issue:

Remove the Google Workspace API Client, then re-add with the correct permissions.

1. Copy the Client ID.

2. Delete the API Client.

3. Add a new Client ID.

4. Re-add the relevant scopes:

   Read-only

   https://www.googleapis.com/auth/admin.directory.domain.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.group.member.readonly, https://www.googleapis.com/auth/admin.directory.rolemanagement.readonly, https://www.googleapis.com/auth/admin.directory.user.readonly, https://www.googleapis.com/auth/admin.reports.audit.readonly
   

   Read/Write

   https://www.googleapis.com/auth/admin.directory.domain.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.group.member, https://www.googleapis.com/auth/admin.directory.rolemanagement, https://www.googleapis.com/auth/admin.directory.user, https://www.googleapis.com/auth/admin.reports.audit.readonly